Best mental health practice management software in 2026
An honest comparison of the top practice management platforms for mental health practitioners. See features, pricing, and find the best fit for your practice.
What to look for in practice management software
Transparent Pricing
Watch for per-claim fees and add-ons that can double your monthly cost. If you're thinking about downgrading, understand the hidden costs first.
Clinical Workflows
Templates should match how you actually document, not force you to adapt.
Security & Compliance
HIPAA compliance and BAA should be included, not an upsell.
At a glance
The price row shows each platform at its most feature-complete setup: the plan plus the add-ons needed to match what Mente360 includes by default. That is where the difference shows.
| Mente360 | SimplePractice | Sessions Health | TherapyNotes | |
|---|---|---|---|---|
| Full-featured price | $89 for the first clinician, then $59 to $49 per additional seat, everything included | $114 a month for a solo | $84 a month for a solo | $109 a month for a solo |
| AI note generation | Included | Add-on, $35/seat | Add-on, $35/seat | Add-on, $40/seat |
| Built-in telehealth | Included, group sessions up to 10 | Included | Paid add-on, $10/seat | Basic included; Premium Telehealth costs more |
| Calendar sync | Two-way: Google, Microsoft 365, Apple | Two-way: Google, Microsoft 365, Apple | Google two-way; Outlook and Apple one-way | One-way sync out only, all calendars |
| Insurance claims (837P and ERA) | Included via an integrated clearinghouse, with 35 claims per seat included. | $0.39 per claim from October 1, 2026; no included claims | $0.25 per claim | $0.14 per claim plus $0.14 ERA |
| Best for | 2 to 15 clinician groups that want AI notes, automation, telehealth, and billing on one plan | Practices that value the mobile apps, the Therapy Finder directory, and the largest ecosystem | Cost-conscious solos | Practices that prioritize low per-claim fees, 24/7 phone support, and structured notes |
All-in pricing: each vendor's group plan plus AI notes for every clinician plus telehealth where it is an add-on, at list price. Usage fees are not included. Competitor pricing verified September 2026 from each vendor's published pricing. Vendor pricing may change. How we compare
Methodology
All-in pricing: each vendor's group plan plus AI notes for every clinician plus telehealth where it is an add-on, at list price. Usage fees are not included.
- SimplePractice: Plus plan (Essential for a solo) plus the Note Taker add-on.
- TherapyNotes: Group plan (Solo for a solo) plus TherapyFuel.
- Sessions Health: the subscription plus the telehealth add-on and AI Assist.
Competitor pricing verified September 2026.
What would your practice pay?
See your all-in monthly cost against SimplePractice, TherapyNotes, or Sessions Health. Configuration is always all-in: AI notes and telehealth included.
Mente360, all-in
$89 per clinician
SimplePractice, all-in
Included with Mente360, an add-on or higher tier elsewhere
Larger groups: book a call
For practices with more than 15 clinicians we offer volume pricing, dedicated onboarding, and a support plan tailored to your team.
Talk to us about your practiceSeat pricing is bracketed: at 10 clinicians every additional seat moves to $49.
All-in pricing: each vendor's group plan plus AI notes for every clinician plus telehealth where it is an add-on, at list price. Usage fees are not included. Competitor pricing verified September 2026 from each vendor's published pricing. Vendor pricing may change. How we compare
All-in cost by practice size
The same all-in figures as the calculator above, for 1, 3, 5, and 10 clinicians.
| Clinicians | Mente360 | SimplePractice | TherapyNotes | Sessions Health |
|---|---|---|---|---|
| 1 | $89 | $114 | $109 | $84 |
| 3 | $207 | $352 | $299 | $232 |
| 5 | $309 | $570 | $479 | $380 |
| 10 | $530 | $1,115 (est.) | $929 | $750 |
Platform details
A closer look at where each platform fits, with the trade-offs that matter most.
Mente360
RecommendedBuilt by a therapist and engineer team. Modern interface, no per-claim fees, and every feature included on each seat.
Pricing: $89 for the first clinician, then $59 to $49 per additional seat, everything included
Best for: Practices that want every feature at one transparent price
Pros
- All features included on every seat
- Telehealth, billing, and AI notes included
- Full two-way calendar sync
- 19 auto-scored outcome measures including C-SSRS
Cons
- Newer platform
- In-person ambient AI is on the roadmap
SimplePractice
Popular, polished, and well-marketed, with a tiered model that meters key features behind higher plans and add-ons.
Pricing: $114 a month for a solo (Essential plus Note Taker); $570 for 5 clinicians (Plus plus Note Taker)
Best for: Solo practitioners who want a polished, established brand
Pros
- Well-known brand
- Built-in client portal
- Telehealth on every plan
Cons
- Tiers gate key features
- AI Note Taker is a $35/seat add-on
- $0.39 per claim from October 1, 2026; no included claims
TherapyNotes
Established and documentation-focused, with a classic interface and AI and premium telehealth sold as add-ons.
Pricing: $109 a month for a solo; $479 for 5 clinicians (Group plus TherapyFuel)
Best for: Documentation-first practices comfortable with a classic interface
Pros
- Established platform
- Strong documentation
- Real-time eligibility checks
Cons
- Interface feels dated
- AI scribe is a $40/seat add-on
- One-way calendar sync only
Sessions Health
A streamlined, lower-cost option for solo and small practices, with telehealth and AI offered as paid add-ons.
Pricing: $84 a month for a solo; $380 for 5 clinicians (subscription plus telehealth plus AI Assist)
Best for: New or budget-conscious solo practices
Pros
- Simple and easy to use
- Low starting price
- Transparent per-seat pricing
Cons
- Telehealth is a paid add-on
- AI is a paid add-on
- Fewer assessments and reports
Detailed platform comparisons
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