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HIPAA Compliant

One plan. No feature gates.

Every feature is on. Usage-based billing applies only where listed: claims and eligibility checks beyond the included allowance, and the optional white-label portal.

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Mente360 vs. SimplePractice, all-in

Monthly cost by practice size, including AI notes for every clinician

Practice Size SP Mente360 Save
1 (solo) $114 $89 22%
3 clinicians $352 $207 41%
5 clinicians $570 $309 46%
10 clinicians $1,115 est. $530 52%
15 clinicians $1,660 est. $775 53%
Save $3,132 a year at 5 clinicians

SimplePractice publishes rates for up to 5 clinicians; larger groups get a quote. All-in figures include the Note Taker AI add-on for every clinician.

All-in pricing: each vendor's group plan plus AI notes for every clinician plus telehealth where it is an add-on, at list price. Usage fees are not included. Competitor pricing verified September 2026 from each vendor's published pricing. Vendor pricing may change. How we compare

Already on SimplePractice? We move you.

The dedicated SimplePractice import tool brings over clients, clinical notes, psychotherapy notes, administrative notes, insurance cards, and invoices.

The founder runs your onboarding, start to finish.

You get a dedicated Slack channel and telephone support.

See how switching works

What would your practice pay?

See your all-in monthly cost against SimplePractice, TherapyNotes, or Sessions Health. Configuration is always all-in: AI notes and telehealth included.

Mente360, all-in

$89 /month

$89 per clinician

SimplePractice, all-in

$134 /month

Included with Mente360, an add-on or higher tier elsewhere

    Book a 20-minute comparison Start your 14-day trial See how switching works

    Seat pricing is bracketed: at 10 clinicians every additional seat moves to $49.

    All-in pricing: each vendor's group plan plus AI notes for every clinician plus telehealth where it is an add-on, at list price. Usage fees are not included. Competitor pricing verified September 2026 from each vendor's published pricing. Vendor pricing may change. How we compare

    One Plan. Every Feature.

    Mente360

    Full platform access. No feature gates. No surprises.

    $89 /month

    1 clinician included

    • 1 clinician included, unlimited patients
    • Telehealth (HD video)
    • Scheduling & documentation
    • Client portal & secure messaging
    • Insurance billing (35 claims/seat/mo)
    • Advanced workflows & custom workflow builder
    • Multi-clinician scheduling
    • Waitlist & group therapy scheduling
    • Custom clinical templates
    • Supervisor review workflows
    • Multi-location support
    • Practice Intelligence
    • Role-based permissions & audit logs
    • Practice dashboard
    • SSO included
    • HIPAA compliant
    • Email, chat + phone support
    Start Free Trial

    14-day free trial · No credit card required

    Additional Seats

    Volume discounts apply as your practice grows. Each seat includes 35 claims + 10 eligibility checks per month.

    2 to 4 clinicians $59/seat/mo
    5 to 9 clinicians $55/seat/mo
    10+ clinicians $49/seat/mo

    Monthly Cost Examples

    Size Cost Claims Elig
    1 clinician $89 35 10
    3 clinicians $207 105 30
    5 clinicians $309 175 50
    6 clinicians $364 210 60
    10 clinicians $530 350 100
    15 clinicians $775 525 150

    Calculate your monthly cost

    Enter your clinician count to see your total. Up to 15 clinicians is self-serve; larger practices get a custom quote.

    Your monthly cost

    $89 /month

    $89 base (1 clinician included)

    $1,068/year · includes 35 claims and 10 eligibility checks per month

    Subscription only. Overages: $0.40/claim and $0.22/eligibility check beyond included volume.

    Your per-clinician cost falls as your practice grows

    $89

    1 clinician

    $69

    3 clinicians

    $62

    5 clinicians

    $53

    10 clinicians

    Every customer gets the full platform

    No feature gates. No premium tiers. Every feature included from day one.

    HIPAA Compliance

    BAA included

    Telehealth

    HD video, no extra charge

    Insurance Billing

    35 claims per seat included

    Free Migration

    We help you switch

    Optional add-on

    White-Label Client Portal

    $99/mo

    Your logo, colors, and practice branding across the client portal, intake forms, and telehealth waiting room. Custom domain coming Q4 2026.

    Transparent usage billing

    Every seat includes 35 claims and 10 eligibility checks per month. If you exceed your allowance, overages are billed at competitive rates.

    Overage Rates

    Claims (incl. ERA) $0.40/claim
    Eligibility Checks $0.22/check
    Insurance Discovery $0.75/lookup
    ERA Processing Always included

    Included Per Seat

    Claims 35/seat/month
    Eligibility Checks 10/seat/month
    ERA Processing Unlimited
    CPT Licensing $20/yr per clinician

    Payment processing: 3.1% + $0.30 per transaction.

    How we compare

    All-in pricing: each vendor's group plan plus AI notes for every clinician plus telehealth where it is an add-on, at list price. Usage fees are not included.

    SimplePractice: Plus plan plus Note Taker; for a solo, Essential plus Note Taker.

    TherapyNotes: Group plan plus TherapyFuel; Solo plan for one clinician.

    Sessions Health: subscription plus telehealth plus AI Assist.

    Excluded from every all-in figure: claims, eligibility checks, SMS, card processing, and the annual CPT fee. Enter your own volumes in the calculator above to see those separately.

    Competitor pricing verified September 2026.

    Feature Mente360 SimplePractice Sessions Health TherapyNotes
    AI notes Included Note Taker, $35 per clinician per month AI Assist, $35 per clinician per month TherapyFuel, $40 per clinician per month
    Telehealth Included Included $10 per clinician per month add-on Basic included; Premium Telehealth costs more
    Workflow automation Included: build your own notification and reminder rules None found None None; automatic note-task reminders only
    Two-way sync: Google, Microsoft 365, Apple Two-way: Google, Microsoft 365, Apple Two-way: Google, Microsoft 365, Apple Google two-way; Outlook and Apple one-way One-way sync out only, all calendars
    API and webhooks Included: scoped API keys, OAuth2, webhooks No first-party API found No API No API
    Included claims per month 35 claims and 10 eligibility checks per clinician seat per month None from October 1, 2026 (35 on Plus before then) None None
    SMS reminders Included Included Included $0.14 per message, not included

    Frequently asked questions

    What's included in the free trial?
    The 14-day free trial includes full access to every feature: telehealth, workflows, Practice Intelligence, SSO, everything. You can import your data, set up your practice, and start using Mente360 right away. No credit card required.
    How does per-seat pricing work?
    You start at $89/month, which includes 1 clinician. Additional seats are $59/seat/month for clinicians 2 to 4, $55/seat/month for clinicians 5 to 9, $49/seat/month for clinicians 10+. Volume discounts apply to all additional seats once you cross a tier boundary. Every seat includes 35 claims and 10 eligibility checks per month.
    How does insurance billing work?
    Every clinician seat includes 35 claims and 10 eligibility checks per month. If you exceed your included allowance, overages are billed at $0.40 per claim and $0.22 per eligibility check. ERA processing is always included at no extra cost.
    Are there any features locked behind higher tiers?
    No. Every Mente360 customer gets the full platform from day one: telehealth, workflow automation, Practice Intelligence, SSO, multi-location support, advanced permissions, and more. The only variable is how many clinician seats you need.
    Is there a setup fee?
    No, there are no setup fees. Switching from SimplePractice also comes with a dedicated import tool and founder-led onboarding at no charge.
    Do you offer discounts for annual billing?
    Yes, you save 20% when you pay annually instead of monthly. Annual plans also include priority support and early access to new features.
    What payment methods do you accept?
    We accept all major credit cards (Visa, MasterCard, American Express, Discover) as well as ACH bank transfers for annual plans. Card processing is billed at 3.1% + $0.30 per transaction.
    Is there a contract or commitment?
    No long-term contracts. Monthly plans can be cancelled at any time. Annual plans are billed upfront but can be cancelled for a prorated refund within the first 30 days.
    What about CPT code licensing?
    CPT licensing is $20/year per clinician. This is a required industry passthrough cost billed annually.

    Ready to simplify your practice?

    Start your 14-day free trial with full access to every feature. No credit card required.

    Start Free Trial See Pricing